Terms of Service
These Terms of Service (the “Terms”) are a binding agreement between POSEINOVA LLC, a Wyoming limited liability company with registered address at 312 W. 2nd St #3805, Casper, WY 82601, United States, EIN 38-4260075, EU VAT ID EU372054506 (“ControlSubs”, “we”, “us”), and the individual or entity that creates an account (“Customer”, “you”).
By creating an account, or by using the ControlSubs application at app.controlsubs.com (the “Service”), you accept these Terms. If you are accepting on behalf of a company, you confirm you have authority to bind it.
1. The Service
ControlSubs is a subscription and licence management platform. It allows you to record the software subscriptions your organisation holds, assign them to internal users, track renewal dates and costs, and view aggregated spending information.
The Service includes a catalogue of software products and indicative prices, and reference tax rates by country. This information is provided for convenience and orientation. It is not accounting, tax, financial or legal advice, and it may be incomplete or out of date. Verify figures with the relevant vendor or a qualified professional before relying on them for any decision.
2. Accounts
To use the Service you must create an account and provide accurate, complete registration information, and keep it up to date. You must be at least 18 years old and legally able to enter into contracts.
You are responsible for keeping your credentials confidential and for all activity carried out under your account. Notify us at info@controlsubs.com as soon as you become aware of any unauthorised access.
Each account belongs to a single organisation (“workspace”). Data in a workspace is isolated from every other workspace.
3. Plans, limits and fees
| Starter | Pro | |
|---|---|---|
| Price | Free, indefinitely | USD 5 per month, or USD 39 per year |
| Subscriptions | Up to 10 | Unlimited |
| Internal users | Up to 3 | Unlimited |
| Export to Excel / CSV | Not included | Included |
Fees are stated in US dollars and are exclusive of VAT and any other applicable taxes, which are added at checkout where required. If your bank or card issuer applies currency conversion or foreign transaction charges, those are your responsibility.
When you reach a limit of the Starter plan, the Service will prevent you from adding further records and will invite you to upgrade. Existing data remains accessible.
We may change our prices. Changes take effect at your next renewal, and we will notify you by email at least 30 days in advance. If you do not accept a price change, you may cancel before it takes effect.
The Starter plan is offered as-is. We may modify or discontinue it, with at least 30 days’ notice to affected users.
4. Billing, renewal and cancellation
Payments are processed by Stripe. We do not receive or store your full card details. By subscribing you also accept Stripe’s terms as our payment processor.
Subscriptions renew automatically at the end of each billing period — monthly or annual, as chosen — at the then-current price, until cancelled. You authorise us to charge your payment method on each renewal.
You may cancel at any time from the billing section of your account, which opens the Stripe Customer Portal. Cancellation takes effect at the end of the period already paid for: you keep Pro access until then, and your workspace reverts to the Starter plan afterwards. We do not refund unused portions of a period, except where section 5 or mandatory law requires it.
If a payment fails, we may retry it and suspend Pro features until it succeeds. If it remains unpaid, the account reverts to Starter.
5. Right of withdrawal (EU and UK consumers)
If you contract as a consumer resident in the European Union or the United Kingdom, you normally have 14 days to withdraw from a distance contract without giving a reason.
By subscribing and gaining immediate access to Pro features, you expressly request that we begin providing the Service during the withdrawal period, and you acknowledge that you lose the right of withdrawal once the Service has been fully performed. If you withdraw while performance is ongoing, you owe an amount proportionate to what has been provided up to that point.
To withdraw, email info@controlsubs.com with a clear statement to that effect. This section does not apply to customers contracting in a business or professional capacity.
6. Your data
You own the content you put into the Service — your subscription records, categories, internal user records and any other data you enter (“Customer Data”). We claim no ownership over it.
You grant us a limited licence to host, process, transmit and display Customer Data solely to provide and support the Service, and to comply with the law.
You are responsible for having a lawful basis to enter personal data about your employees or third parties into the Service, and for informing them as required. Where we process personal data on your behalf we act as a processor under our Data Processing Agreement, available at info@controlsubs.com.
You may export your data at any time while on the Pro plan. On termination, Customer Data is deleted or anonymised within 90 days, as set out in our Privacy Policy. Export your data before closing your account.
6.1 Aggregated statistics
We may use Customer Data in irreversibly aggregated and anonymised form to produce statistics about software usage across our customer base, including sector benchmarking features. These statistics never identify you, your organisation or any individual, and are not sold.
7. Acceptable use
You agree not to:
- use the Service unlawfully, or in breach of the rights of others;
- attempt to access another workspace, or to circumvent authentication, plan limits or security controls;
- reverse engineer, decompile or copy the Service, or resell access to it without our written consent;
- upload malware, or interfere with the availability or integrity of the Service;
- extract the catalogue or other content systematically by automated means;
- upload special categories of personal data, such as health or biometric data.
We may suspend an account that breaches this section, and will tell you why unless the law prevents us.
8. Availability and support
We aim to keep the Service available continuously, but we do not commit to a specific uptime level and offer no service level agreement. Access may be interrupted for maintenance, updates, or causes beyond our control. Where planned maintenance is likely to be disruptive, we will give reasonable notice.
Support is provided by email at info@controlsubs.com during business days. We aim to respond within two business days.
We may add, change or remove features. If a change materially reduces the functionality of a paid plan, we will notify you at least 30 days in advance and you may cancel without penalty.
9. Intellectual property
The Service, its software, design, catalogue structure and the ControlSubs name and marks belong to POSEINOVA LLC. These Terms grant you a limited, non-exclusive, non-transferable, revocable right to use the Service for your own internal business purposes, and nothing more.
Third-party software names, marks and logos shown in the catalogue belong to their respective owners and are used for identification only. Their presence implies no affiliation with or endorsement by those owners.
If you send us feedback or suggestions, we may use them freely and without obligation to you.
10. Warranties and disclaimers
To the fullest extent permitted by law, the Service is provided “as is” and “as available”, without warranties of any kind, express or implied, including fitness for a particular purpose, accuracy of catalogue or tax data, or uninterrupted operation.
Where you contract as a consumer, statutory warranties that cannot be excluded continue to apply, and nothing here limits them.
11. Limitation of liability
To the fullest extent permitted by law, neither party is liable for indirect, incidental, special or consequential damages, or for loss of profits, revenue, business or data, arising from these Terms or the use of the Service.
Our total aggregate liability arising from or relating to these Terms is limited to the amounts you paid us in the twelve months preceding the event giving rise to the claim. Where no amounts have been paid, such as on the Starter plan, our aggregate liability is limited to USD 100.
Nothing in these Terms excludes liability for fraud, wilful misconduct, gross negligence, death or personal injury, or any other liability that cannot lawfully be excluded.
12. Term and termination
These Terms apply for as long as you hold an account. You may close your account at any time. We may suspend or terminate an account if you materially breach these Terms and do not remedy the breach within 15 days of notice, if required by law, or if we discontinue the Service — in which case we will give at least 60 days’ notice and refund any unused prepaid period.
Sections that by their nature should survive termination do so, including sections 6, 9, 10, 11 and 14.
13. Changes to these Terms
We may update these Terms. For material changes we will notify you by email or in the application at least 30 days before they take effect. Continuing to use the Service after that date means you accept the new version. If you do not accept it, you may cancel before it takes effect.
14. Governing law and disputes
These Terms are governed by the laws of the State of Wyoming, United States, without regard to conflict-of-law rules, and the United Nations Convention on Contracts for the International Sale of Goods does not apply. Disputes shall be submitted to the competent courts of the State of Wyoming.
If you contract as a consumer resident in the European Union or the United Kingdom, this clause does not deprive you of the protection of the mandatory provisions of the law of your country of residence, nor of your right to bring proceedings before the courts of that country. EU consumers may also use the European Commission’s Online Dispute Resolution platform.
15. General
If any provision is held unenforceable, the rest remains in force. Our failure to enforce a provision is not a waiver of it. You may not assign these Terms without our consent; we may assign them in connection with a merger, acquisition or sale of assets. These Terms, together with the Privacy Policy, the Legal Notice and any Data Processing Agreement, are the entire agreement between us regarding the Service.
16. Contact
POSEINOVA LLC
312 W. 2nd St #3805, Casper, WY 82601, United States
info@controlsubs.com · (323) 688-4073